I'm trying to get all text from a specific cell of all spreadsheets in a folder. My current issue is I can only read them in as a file type which doesn't allow me to access the getRange() function.
Here's my code so far.
function createLog() {
var folder = DriveApp.getFolderById("id#");//not placing actual id for privacy
var contents = folder.getFiles();
var data; //array for relevant text
var file;
var d = new Date();
var log = SpreadsheetApp.create("Events log "+d.getMonth()+"/"+d.getDay());
while(contents.hasNext()) {
file = contents.next();
file.getRange("A6");//error is here because it is a file type not a spreadsheet
}
for(var i =0; i<contents.length;i++){
log.getRange(0,i).setValue(data[i]);
}
}
Once you have the list of files you need to open them with SpreadsheetApp. Then you can work on Spreadsheet using the Sheet and Range functions.
var spreadsheet = SpreadsheetApp.openById(file.getId());
var sheet = spreadsheet.getSheetByName('your sheet name');
var value = sheet.getRange("A6");
See:
https://developers.google.com/apps-script/reference/spreadsheet/spreadsheet-app
https://developers.google.com/apps-script/reference/drive/file#getId()
Cameron's answer is correct but I suggest to open spreadsheets by ID instead of names because in Google Drive many files can have the same name...
Below is a simplified demo code to test the idea and a few comments to highlight what needs to be adjusted
function createLog() {
var folder = DriveApp.getFolderById("0B3###############ZMDQ");//not placing actual id for privacy
var contents = folder.getFilesByType(MimeType.GOOGLE_SHEETS);
var data; //array for relevant text
var fileID,file,sheet;
var data = [];
var d = new Date();
var log = SpreadsheetApp.create("Events log "+d.getMonth()+"/"+d.getDay());
while(contents.hasNext()) {
file = contents.next();
Logger.log('Sheet Name = '+file.getName());
fileID = file.getId();
sheet = SpreadsheetApp.openById(fileID).getSheets()[0];// this will get the first sheet in the spreadsheet, adapt to your needs
data.push([sheet.getRange("A6").getValue()]);// add a condition before this line to get only the data you want
}
log.getActiveSheet().getRange(1,1,data.length, data[0].length).setValues(data);
}
Related
I am using below script to pull date from all spreadsheets in a folder. It is strong and working.
now i would like to expand this script to define multiple different sheet names instead of one. that is because we have the same file in 3 different langueses, now when it is running and there is a file from an other langues it cannot find the sheet(name) so the script gives the error that GetRange is null. The data is the same, So Ill go through the files looking for
The sheets: "Gegevenskaart" || "DataCard" || "Datenkarte"
The Same for Range. in this specified Sheet I have 6 different ranges. they are all the same size and all have the same kind of data but there are rows that I dont want to use. (20 rows data, 25 empty rows in between)
The ranges to get data from are : [A15:BC34 ,A63:BC82 ,A11:BC130, A159:BC178 ,A207:BC226 ,A255:BC274, A300:3BC319]
(also these data rows have a string in colomn A while the other rows dont have a string)
function CombineDataToMasterFile() {
var folder = DriveApp.getFolderById("1234567890234567891234567");
var filesIterator = folder.getFiles();
var file;
var fileType;
var ssID;
var combinedData = [];
var data;
while(filesIterator.hasNext()){
file = filesIterator.next();
fileType = file.getMimeType();
if(fileType === "application/vnd.google-apps.spreadsheet"){
ssID = file.getId();
data = getDataFromSpreadsheet(ssID);
data = data.map(function(r){return r.concat([file.getName()]); });
combinedData = combinedData.concat(data);
}
}
var ws = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Datatest");
ws.getRange("A2:BC").clearContent();
ws.getRange(2, 1, combinedData.length, combinedData[0].length).setValues(combinedData);
}
function getDataFromSpreadsheet(ssID){
var ss = SpreadsheetApp.openById(ssID);
var ws = ss.getSheetByName("Blad1");
var data = ws.getRange("A15:BC34").getValues();
return data;
Hello I have a column with a list of Google Drive folder links and I would like to get latest updated date of all the files contained in the folders.
Example
By looking around I was able to build the following scripts which works fine by giving me the list of all the files contained in the folder and their latest update.
function onOpen() {
var spreadsheet = SpreadsheetApp.getActive();
var menuItems = [
{name: 'UpdateCheck', functionName: 'files'},
];
spreadsheet.addMenu('Menu', menuItems);
}
function files() {
var ui = SpreadsheetApp.getUi();
var result = ui.prompt("Paste the ID of Google Drive Folder");
var folderId = result.getResponseText();
var folder = DriveApp.getFolderById(folderId);
var files = folder.getFiles();
var output = [];
while (files.hasNext()) {
var file = files.next();
output.push([file.getName(), file.getLastUpdated()]);
}
output.sort(function(a, b) {
return a[0] == b[0] ? 0 : a[0] < b[0] ? -1 : 1;
});
SpreadsheetApp.getActiveSpreadsheet().insertSheet().getRange(2, 1, output.length, output[0].length).setValues(output);
However I have to use the UI to open each link, copy and paste the ID from the URL in the input field. I would like to just read the column range, get the IDs from the strings without duplicates and run my script and have my result in a new tab. Any help would be great.
I believe your current situation and your goal are as follows.
You have a sheet that the folder links are put to the column "D" in your providing image.
You want to retrieve the folder ID from the links and want to retrieve the filename and the value of getLastUpdated() of all files in the folders.
You want to put the retrieved data on a new sheet.
Modified script:
Please set the sheet names of srcSheetName and dstSheetName.
function myFunction() {
var srcSheetName = "Sheet1"; // Please set the source sheet name.
var dstSheetName = "Sheet2"; // Please set the destination sheet name.
// Retrieve folder links from "D2:D" and check the duplication.
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName(srcSheetName);
var folderIds = [...new Set(sheet.getRange("D2:D" + sheet.getLastRow()).getRichTextValues().flatMap(([d]) => {
var url = d.getLinkUrl();
if (url && /^https:\/\/drive\.google\.com\/drive\/folders\/.+/.test(url)) {
return [url.split("/")[5].trim()];
}
return [];
}))];
// Create an array for putting to sheet.
var res = folderIds.flatMap(id => {
var folder = DriveApp.getFolderById(id);
var files = folder.getFiles();
var temp = [];
while (files.hasNext()) {
var file = files.next();
temp.push([file.getName(), file.getLastUpdated()]);
}
return temp;
});
// Put the array to the destination sheet.
ss.insertSheet(dstSheetName).getRange(1, 1, res.length, 2).setValues(res);
}
About some unclear points, I guessed as follows.
I couldn't understand the format of folder links in the cells. In this modification, I guessed that the folder link is like https://drive.google.com/drive/folders/###.
I couldn't understand get the IDs from the strings without duplicates. In this modification, the duplication of retrieved folder IDs is checked.
References:
getValues()
insertSheet(sheetName)
setValues(values)
Added:
From the following your replying,
Quick question, when I run it I get an Unexpected error while getting the method or property getFolderById on object DriveApp at line var res = folderIds.flatMap(id => { var folder = DriveApp.getFolderById(id); it's solvable or should I open another thread?
the folder link was indeed incorrect instead of https://drive.google.com/drive/folders/### the format was https://drive.google.com/corp/drive/u/0/folders/####?resourcekey=#### so I correct the code with /^https://drive.google.com/corp/drive/u/0/folders/.+/.test(url)) { return [url.split("/")[8].trim()]; but now I get 1CHKEThZJ0P-ISv0g0MoGjCCqdZuuJJyA?resourcekey=0-1gzYTJvJv1XDwF2Hx4HvEQ and I need to find a way to get rid of everything right before the "?"
For this, I modified my proposed script as follows.
Modified script:
function myFunction() {
var srcSheetName = "Sheet1"; // Please set the source sheet name.
var dstSheetName = "Sheet2"; // Please set the destination sheet name.
// Retrieve folder links from "D2:D" and check the duplication.
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getSheetByName(srcSheetName);
var folderIds = [...new Set(sheet.getRange("D2:D" + sheet.getLastRow()).getRichTextValues().flatMap(([d]) => {
var url = d.getLinkUrl();
if (url) {
if (/^https:\/\/drive\.google\.com\/drive\/folders\/.+/.test(url)) {
return [url.split("/")[5].trim()];
} else if (/^https:\/\/drive\.google\.com\/.+\/drive\/u\/0\/folders\/.+/.test(url)) {
return [url.split("/")[8].trim().split("?")[0]];
}
}
return [];
}))];
// Create an array for putting to sheet.
var res = folderIds.flatMap(id => {
try {
var folder = DriveApp.getFolderById(id);
var files = folder.getFiles();
var temp = [];
while (files.hasNext()) {
var file = files.next();
temp.push([file.getName(), file.getLastUpdated()]);
}
return temp;
} catch (e) {
console.log({id, msg: e.message});
}
});
// Put the array to the destination sheet.
ss.insertSheet(dstSheetName).getRange(1, 1, res.length, 2).setValues(res);
}
By this modification, 2 kinds of URLs like https://drive.google.com/drive/folders/### and https://drive.google.com/corp/drive/u/0/folders/####?resourcekey=#### can be used, and when an error occurs when the files are retrieved from the folder, you can see the folder ID at the log. And, the script is not stopped.
I'm running a SendEmail script with a 3 triggers to be sent out on Mondays, Wednesdays and Fridays.
I have 10 sheets on the spreadsheet (each one contains an SentEmail script and each needs to be sent out on those days but I have only 20 trigger limitation)
This is the code:
function sendEmail() {
var s = SpreadsheetApp.getActive().getSheetByName('BCX');
var ss = SpreadsheetApp.getActiveSpreadsheet();
var range = ss.getActiveSheet().getDataRange();
var range = s.getRange('B5:Q20');
var row = ss.getSheetByName('BCX').getRange("J1").getValue();
var to = "info#google.com";
var body = '';
var htmlTable = SheetConverter2.convertRange2html(range);
var body = "Hi Team!"
+ htmlTable
+ "<br/><br/><b><i>**This is an automated email**</i></b><br/><br/>Any question please let me know.<br/><br/>Regards,<br/><br/>";
var subject = "Google | Report " + row;
MailApp.sendEmail(to, subject, body, {htmlBody: body});
};
But if I use something like the following script it will create 3 triggers each week until it reaches 20 triggers (trigger limit).
function createTriggers() {
var days = [ScriptApp.WeekDay.MONDAY,
ScriptApp.WeekDay.WEDNESDAY,
ScriptApp.WeekDay.FRIDAY];
for (var i=0; i<days.length; i++) {
ScriptApp.newTrigger("sendEmail")
.timeBased().onWeekDay(days[i])
.atHour(7).create();
}
};
One solution to this question would be to combine the various scripts into a single script that can be triggered to run on Monday, Wednesday and Friday.
Within the script, the sequence of processing would be:
1) loop through the spreadsheets in a given folder/sub-folders of Google Drive. - this provides the unique spreadsheet ID.
2) for each spreadsheet, get the ID and use the openById(ID) to open the spreadsheet.
3) get the sheets for the spreadsheet
4) for each sheet, use the original code to build and send an email.
5) rinse and repeat for the next sheet, and next spreadsheet.
The following untested code combines the search for every spreadsheet within a specific folder and sub-folders, opening the spreadsheet and getting the sheets, and then looping through each sheet. The questioner need only add the name of the Google Drive Folder to initiated the search, and put their own code in the two places indicated.
function 53383834() {
/* Adapted from Code written by #hubgit https://gist.github.com/hubgit/3755293
Updated since DocsList is deprecated https://ctrlq.org/code/19854-list-files-in-google-drive-folder
*/
// List all files and sub-folders in a single folder on Google Drive
// declare the folder name
var foldername = 'XXXXXXXXXXXXXXXXXX'; // enter the folder name
// declare this sheet
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getActivesheet();
// getFoldersByName = Gets a collection of all folders in the user's Drive that have the given name.
// folders is a "Folder Iterator" but there is only one unique folder name called, so it has only one value (next)
var folders = DriveApp.getFoldersByName(foldername);
var foldersnext = folders.next();
// list files in this folder
var myfiles = foldersnext.getFiles();
// spreadsheets have a unique MIME-Type = application/vnd.google-apps.spreadsheet
var searchTerm = 'spreadsheet';
// loop through files in this folder
while (myfiles.hasNext()) {
var myfile = myfiles.next();
var fname = myfile.getName();
var fid = myfile.getId();
// get the MIME-Type and test whether the file is a spreadsheet
var ftype = myfile.getMimeType();
var indexOfFirst = ftype.indexOf(searchTerm);
if (indexOfFirst != -1) {
var ssid = fid;
// open the spreadsheet
var sso = SpreadsheetApp.openById(ssid);
// get the sheets
var sheets = sso.getSheets();
var sheetlen = sheets.length;
for (var i = 0; i < sheetlen; i++) {
// get the sheets, one by one
var thissheet = sso.getSheets()[i];
<<
insert questioners code here >>
}
}
}
// Now get the subfolder
// subfolders is a Folder Iterator
var subfolders = foldersnext.getFolders();
// now start a loop on the SubFolder list
while (subfolders.hasNext()) {
var subfolderdata = [];
var mysubfolders = subfolders.next();
var mysubfolder = mysubfolders.getName();
// Get the files
var mysubfiles = mysubfolders.getFiles();
// now start a loop on the files in the subfolder
while (mysubfiles.hasNext()) {
var smyfile = mysubfiles.next();
var sfname = smyfile.getName();
var sfid = smyfile.getId();
var sftype = smyfile.getMimeType();
var indexOffolder = sftype.indexOf(searchTerm);
if (indexOffolder != -1) {
var ssid = sfid;
// open the spreadsheet
var sso = SpreadsheetApp.openById(ssid);
// get the sheets
var sheets = sso.getSheets();
var sheetlen = sheets.length;
for (var i = 0; i < sheetlen; i++) {
// get the sheets, one by one
var thissheet = sso.getSheets()[i];
<<
insert questioners code here >>
}
}
}
}
}
I'm looking way to create easier version of my code. I want to, copy information from every sheet to one sheet. First informations from first sheet, then below from second sheet etc. Now I have every each code for sheet, it is any way to make it easier? What code should use? Below my code and drawing with explanation.
function copy() {
var ur = SpreadsheetApp.getActiveSpreadsheet(); // sheet where we copy data
var urgents = ur.getSheetByName("List");
var lastRow = urgents.getLastRow();
var range = urgents.getRange("A2:B");
range.clear(); // every time script clear data
var importsh = SpreadsheetApp.openById('115nqlMpW3dhI-adpWvir5RZeayM01HqvjOcDc2_yLvQ');
var imbrak = importsh.getSheetByName('List_1'); // sheet from we copy data
var imbrak2 = importsh.getSheetByName('List_2'); // sheet from we copy data
var lastcol = importsh.getLastColumn();
var lastcol2 = imbrak2.getLastColumn();
var last = imbrak.getLastRow();
var last2 = imbrak2.getLastRow();
var urlast = last;
var urlast2 = last2;
var data = imbrak.getRange("A2:B"+last).getValues();
var data2 = imbrak2.getRange("A2:B"+last2).getValues();
urgents.getRange("A2:B"+last).setValues(data);
urgents.getRange(getFirstEmptyRowWholeRow3(),1,last2-1,2).setValues(data2);
}
Regards
How about this modification? Please think of this as one of several answers.
Modification points :
Use an array for sheet names.
By this, when it increases the number of sheets, you can use this script by importing the sheet names to the array.
All data of each sheets is imported to an array.
By this, the data can be imported to the destination sheet by one call of setValues().
Modified script :
function copy() {
var ur = SpreadsheetApp.getActiveSpreadsheet(); // sheet where we copy data
var urgents = ur.getSheetByName("List");
var lastRow = urgents.getLastRow();
var range = urgents.getRange("A2:B");
range.clear(); // every time script clear data
// Added
var importsh = SpreadsheetApp.openById('115nqlMpW3dhI-adpWvir5RZeayM01HqvjOcDc2_yLvQ');
var sheets = ['List_1', 'List_2']; // Please import sheet names here.
var data = [];
sheets.forEach(function(e){
var s = importsh.getSheetByName(e);
var values = s.getRange("A2:B"+s.getLastRow()).getValues();
Array.prototype.push.apply(data, values);
});
urgents.getRange(2, 1, data.length, data[0].length).setValues(data); // Please confirm this range.
}
Note :
Please confirm the range of urgents.getRange(2, 1, data.length, data[0].length).setValues(data);. Because I have no information about getFirstEmptyRowWholeRow3().
In the current range, the data is imported to "A2:B".
If I misunderstand your question, please tell me. I would like to modify.
I'm working on a project where I'm trying to get a sheet to autoupdate with info from a new sheet every day. The new sheet will be dropped in the same folder and will be given the same name every day. However, I need to get the new sheet key every day to make the code run with the new sheet importing data.
I'm almost done, now I just need to get the string that was pushed to variable key into the importrange function on line 37. The tricky part about this is that the code imports it into the target sheet as a string where it then executes the actual import range function when it hits the sheet.
I need a way to get the variable key into that string such that it will still execute in the sheet OR dump the id that the variable is holding somewhere and then put it into that string automatically. Thanks so much in advance!
var counter = 0;
var files = [];
var key = (" ");
function searchFolder() {
var folderId = '0B6wmHZ5c0fzfTjI1bFpKOHI3N3M'; // test folder
// Log the name of every file in the folder.
var filesN = DriveApp.getFolderById(folderId).getFiles(); //log files in folder
while (filesN.hasNext()) files.push(filesN.next().getName());
while (filesN.hasNext())
keyID.push(filesN.next().getId());
}
function autoUpdate(){ //updates monthly from newly imported daily
if (counter == 1){ //counter is made to be 1 when day is uploaded to monthly
var ss = SpreadsheetApp.openById("1lH9Y12P2Q2OFndIJoAU48ePggXFc9WGcWjolZMcABoc"); //defines target spreadsheet ie monthly
SpreadsheetApp.setActiveSpreadsheet(ss); //sets target spreadsheet as active
var range= ss.getRange("A1:A1"); //sets range in target. ONLY CHOOSE ONE
range.activate; // activates range
//HELP HERE PLEASE
range.setValue('=IMPORTRANGE("1hVv6ldHEaCCI_uptr0MpzAyP60x7on8YR_brWwWXTWo","sheet1!A1:167")'); //Puts in IMPORTRANGE into target as a STRING value (just words). Once it hits the sheet, then SHEETS executes IMPORTRANGE not SCRIPTS. In Source sheet, range is selected to import to target (ie A1:G6)
counter=(counter-1)
}
}
function timeStamp(){
if (files == "Daily") {
counter= (counter+1)
}
}
searchFolder();
timeStamp();
autoUpdate();
Did you click on the #REF? Because usually with an IMPORTRANGE function you have to "Allow Access" for it to pull data. Until you do this it will display a #REF. If you click on the cell a pop up should display with a button titled "Allow Access".
Once I did this on my test your original command, range.setValue('=IMPORTRANGE("1hVv6ldHEaCCI_uptr0MpzAyP60x7on8YR_brWwWXTWo","sheet1!A1:167")') worked.
Also to use a variable your command would look like this...
range.setValue(('=IMPORTRANGE("'+key+'","sheet1!A1:167")'))
Update Based on Comments
Change
var files = [];
var key = ("");
var folderId = '0B6wmHZ5c0fzfTjI1bFpKOHI3N3M'; // test folder
// Log the name of every file in the folder.
var filesN = DriveApp.getFolderById(folderId).getFiles(); //log files in folder
while (filesN.hasNext()) files.push(filesN.next().getName());
while (filesN.hasNext())
keyID.push(filesN.next().getId());
To...
var files = [];
var key = [];
var folderId = '0B6wmHZ5c0fzfTjI1bFpKOHI3N3M'; // test folder
// Log the name of every file in the folder.
var filesN = DriveApp.getFolderById(folderId).getFiles(); //log files in folder
while (filesN.hasNext()) {
var file = filesN.next();
key.push(file.getId())
files.push(file.getName());
}
Logger.log(key)
This will create an array of file keys as well as an array of name...you could then loop through the key array to get each key individually and use the key variable in the command as shown previously. I'm not really sure exactly what you are wanting to do so more specific help will need more information.
UPDATE 8-14-2016
This is what I meant regarding looping through the keys array. I've tested and it works.
function test() {
var files = [];
var keys = [];
var folderId = '0B6wmHZ5c0fzfTjI1bFpKOHI3N3M'; // test folder
// Log the name of every file in the folder.
var filesN = DriveApp.getFolderById(folderId).getFiles(); //log files in folder
while (filesN.hasNext()) {
var file = filesN.next();
keys.push(file.getId())
files.push(file.getName());
}
Logger.log(keys)
var ss = SpreadsheetApp.openById("1lH9Y12P2Q2OFndIJoAU48ePggXFc9WGcWjolZMcABoc"); //defines target spreadsheet ie monthly
SpreadsheetApp.setActiveSpreadsheet(ss); //sets target spreadsheet as active
var s = ss.getSheetByName('Sheet1');
for (var i = 0; i < keys.length; i++) {
var range = s.getRange(1,i+1); //sets range in target. ONLY CHOOSE ONE
range.setValue('=IMPORTRANGE("'+keys[i]+'","sheet1!A1:167")')
}
autoUpdate(keys);
}