Google Script / Reducing execution time below exec time limit - javascript

EDIT#2:
I've decided to try and batch the copy-paste operations that run after all the emails are fired. In previous posted code, in the last lines of every loop, I copied and pasted the items from each purchase order ("Email" sheet) to another ("AsignRec"). Now, what I want to do is store the items from "Email" sheet in every loop to a Javascript array, and paste all together into "AsignRec" at the end, just once.
However, I'm still not doing it right. I'm stuck at the final pasting/setValues(). I believe the array is correctly formed, as it has a length of 49, which is the number of unique SKUs to be sent out to suppliers. Still, at the setValues([OCitems]) line 185, I get the error "Incorrect range height, was 1 but should be 49 (line 185, file "TestArrayMultiple4")".
I assume this means the destination/output range is not the same size as array/input (called OCitems). I don't see why though, since I defined the length of the output range using OCitems.length. I am missing something, and not sure what.
This is the important bit of the code, and full code below. Same GDocs link as before, script file TestArrayMultiple4, lines 160-185.
https://docs.google.com/spreadsheets/d/1yzvMTh0VYhRhiexNzQPIjTwz1FCMq4XnbpGvCF1FYu8/edit#gid=436022027
/// Get Range we want to change to creating Javascript array and paste at end only
var OcNoHeader = sheet.getRange("B9:J" + MaxTableRow).getValues(); // get items to send to supplier from "Email Sheet"
// if supplier number is 1, create array "OCitems" by storing OcNoHeader. If not supplier #1, then append to existing array "OCitems"
if(y == 1){
var OCitems = OcNoHeader}
else
{for(j=0;j<OcNoHeader.length;j++){
OCitems.push(OcNoHeader[j]);
}}
Logger.log(OCitems);
Logger.log("OCitems length = " + OCitems.length)
debugger;
i++; // after firing email, y+1 to go to next supplier
Logger.log("i++ IF =" + 1);
Logger.log("new i ELSE =" + 1)
debugger;
} // only do while x = max number of suppliers reached
while (i < x);
sheet3.getRange(3, 3, OCitems.length, 9).setValues([OCitems]); // paste operation, NumRows set equal to length of array
=========================
EDIT#1: Worked on improving performance using getValues of several cells instead of doing individual getValue() several times over. Unfortunately, this hasn't reduced the execution time in a stable or noticeable manner (sometimes it finished before 6min, sometimes not).
Posting code below (you can access it in script file "TestArrayMultiple2" in new Sheet shared below):
Using Execution transcript, I see that although the execution time of the getValue() lines that were previously taking very long has basically been reduced to zero, other lines of code are now taking more time and killing the gain achieved from the batching other getValue().
There are still 4-5 "individual" getValue() on specific cells (much less than before), but I don't understand why they would take so long. So it seems even if I removed the remaining "individual" getValue(), if only one remained, it would take even longer.
Seems to me it has something to do with caching (and I'm sure I don't fully understand this concept), for the following reasons:
1) It is always the first getValue() in the loop which takes the longest.
2) I tried to go down a different route, by changing the code for the copy/paste operation which occurrs after all emails are sent (line 150 in "TestArrayMultiple2" script file). I basically try to create an array which gets fed with more data at every loop (append/push method) but doesn't paste within every loop - the idea is to paste all the data at the end, after finishing looping. I still don't have it right (this second script file is the last one, "TestArrayMultiple3"), but I can see the emails get fired off much faster.
Once again, your help would be much appreciated.
> // version with 1 getDataRange array which stores for supplier ID, name, email, MaxTableRow for PO email, email subject all from Dashboard sheet
function TestArrayMultiple2() {
var ss = SpreadsheetApp.getActiveSpreadsheet ();
var sheet = ss.getSheetByName("Email");
var sheet1 = ss.getSheetByName("Pedido email");
var sheet2 = ss.getSheetByName("Dashboard");
var sheet3 = ss.getSheetByName("AsignRec");
var sheet4 = ss.getSheetByName("ListadoProductos");
var sheet5 = ss.getSheetByName("Registro-Consolid");
var sheet6 = ss.getSheetByName("Registro-Unico");
var x = ss.getSheetByName("Dashboard").getRange("C4").getValue();
Logger.log("x = " + x)
var offsetV = 4; // number of rows of offset for email status to be inserted in Dashboard sheet
var OffSetColProv = 1; // column in Dashboard sheet with supplier name
var OffsetColMaxPOrows = 3; // Number of unique SKUs or rows in PO. Replace MaxTableRow formula in Email Sheet
var OffSetColPzas = 4; // column in Dashboard sheet with number of items in supplier purchase order.
var OffSetColEmail = 5; // column in Dashboard sheet with supplier email
var OffSetColCC = 13; // column in Dashboard sheet with supplier email CC
var OffSetColSubject = 14; // column in Dashboard sheet with supplier email Subject
var colStatus = 11; // column in Dashboard sheet where send status of email inserted -----> LEAVE AS IS FOR NOW, not an offset, is fixed, col. K = 11
var OffsetEmailRows = 8 // number of rows in Email sheet before the items in PO are shown
var ProvNumEmail = sheet.getRange(1,2); // Supplier number in email sheet used to refresh products in purchase order email via FILTER formula
var StatusRange = sheet2.getRange("K5:K100");
Logger.log("StatusRange = " + StatusRange)
var currentTime = new Date();
var timestamp = Utilities.formatDate(currentTime,'GMT-0600','dd/MM/yyyy HH:mm:ss');
Logger.log("timestamp = " + timestamp);
var ProvArray = sheet2.getRange("E5:S100");
var DashValues = ProvArray.getValues();
i = 0;
do {
var y = DashValues[i][0];
Logger.log("y = " + y)
ProvNumEmail.setValue(y); // set value of next supplier in Email sheet to load next purchase order products
// emails var here in order to update email value in IF email = ERROR condition and skip to else
var Prov = DashValues[i][OffSetColProv];
Logger.log("Prov = " + Prov);
var EmailSubject = DashValues[i][OffSetColSubject];
Logger.log("EmailSubject = " + EmailSubject)
var MaxTableRow = DashValues[i][OffsetColMaxPOrows] + OffsetEmailRows;
Logger.log("MaxTableRow = " + MaxTableRow)
var EmailTo = DashValues[i][OffSetColEmail];
Logger.log("EmailTo = " + EmailTo)
var EmailCC = DashValues[i][OffSetColCC];
Logger.log("EmailCC = " + EmailCC)
var Piezas = DashValues[i][OffSetColPzas];
Logger.log("Piezas = " + Piezas)
SpreadsheetApp.flush();
var name = "Petsy Compras - Juan Carlos León";
var ReplyToEmail = "compras#petsy.mx";
var email = EmailTo;
var subject = EmailSubject;
var name = name;
var replyTo = ReplyToEmail;
var Emailcc = EmailCC;
var schedRange = sheet.getRange("B7:J"+MaxTableRow);
var body = '<div>';
body += "Estimados," +'<br>' + '<br>';
body += "Envío la orden de compra, por un total de " + '<b>' + Piezas + " piezas." + '</b>' +'<br>' + '<br>';
body += "Favor de confirmar las existencias lo más rápidamente posible, dentro del mismo correo y"+ '<b><a style="color:#FF0000">'+ " enviar factura a: "+ '</a></b>' + "facturasproveedores#petsy.mx." +'<br>' + '<br>';
body += "Al dar " +'<b><a style="color:#FF0000"> '+ "RESPONDER A TODOS" + '</a></b>' +" la tabla con los productos pedidos se hace editable: favor de marcar por cada item si será faltante." +'<br>' + '<br>';
body += "Cualquier duda avísenme por favor." +'<br>' + '<br>';
body += "Un saludo" +'<br>' + '<br>';
body += '<b>' + "Juan Carlos León" + '<b>' + '<br>';
body += "Petsy Compras"+'<br>';
body += "Mapa aquí: "+'<br>';
body += "Fijo directo 1: (55) 68 12 07 97 / Fijo directo 2: (55) 68 12 07 99 / Cel y Whatsapp: 55 32 23 57 17"+'<br>' + '<br>';
body += "" +'<br>' + '<br>';
body += getHtmlTable(schedRange);
body += '</div>';
// variables for error email
var emailERR = 'oscialom#petsy.mx'
var subjectERR = 'ERROR ENVIO OC' + ' // ' + Prov + ' ' + timestamp
if(email == 'ERROR' || MaxTableRow == 0) // skip condition to go begin loop with y+1
{
// if above skip condition is true, y+1 to move to next purchase order
Logger.log("y = " + y);
Logger.log("IF");
sheet2.getRange(y + offsetV,colStatus).setValue('NOT_SENT'); // set email send status next to supplier in Dashboard sheet
{
GmailApp.sendEmail(emailERR, subjectERR, "Requires HTML",
{
'name':name,
'replyTo':replyTo,
'htmlBody':'',
'cc':''});
}
i++;
Logger.log("new i IF =" + 1);
continue
}
else
{
// if skip condition is false, fire current supplier purchase order email email
Logger.log("i = " + i);
Logger.log("y = " + y);
Logger.log("ELSE");
GmailApp.sendEmail(email, subject, "Requires HTML",
{
'name':name,
'replyTo':replyTo,
'htmlBody':body,
'cc':EmailCC});
}
sheet2.getRange(y + offsetV,colStatus).setValue('OK'); // set email send status next to supplier in Dashboard sheet
// START copy-paste Asign-Rec
var MaxTableRowASIGN = sheet3.getRange("A1").getValue();
Logger.log("MaxTableRowASIGN = " + MaxTableRowASIGN)
/// Get Range we want to change to creating Javascript array and paste at end only
debugger; // stop debugger at this point !! REMOVE OR PLACE AT CORRECT LINE IF USING DEBUGGER
var OcNoHeader = sheet.getRange("B9:J" + MaxTableRow);
var ConsolAsignRec = sheet3.getRange("B3:K" + MaxTableRow);
var ProvOC = sheet.getRange("B2").getValue();
Logger.log("ProvOC = " + ProvOC)
var MaxRowB = sheet3.getRange("C1").getValue() + 1;
Logger.log("MaxRowB = " + MaxRowB);
var NextRowB = MaxRowB + 1;
Logger.log("NextRowB = " + NextRowB);
OcNoHeader.copyTo(sheet3.getRange(MaxTableRowASIGN + 1,3),{contentsOnly:true});
var NumRowsProv = OcNoHeader.getNumRows();
var ProvOCcolumn = sheet3.getRange(MaxRowB, 2, NumRowsProv)
Logger.log("ProvOCcolumn = " + ProvOCcolumn);
ProvOCcolumn.setValue(ProvOC);
// END copy-paste Asign-Rec
i++; // after firing email, y+1 to go to next supplier
Logger.log("i++ IF =" + 1);
Logger.log("new i ELSE =" + 1)
} // only do while x = max number of suppliers reached
while (y<x);
// set y = 1 to reset value again after finishing loop
sheet.getRange(1,2).setValue(1); // reset ProvNumber = 1 to start again next time script is fired.
var EmailsSent = sheet2.getRange("C10").getValue(); // set values
Logger.log("EmailsSent = " + EmailsSent)
var EmailErrors = sheet2.getRange("C11").getValue();
Logger.log("EmailErrors = " + EmailErrors)
var MaxTableRowEND = sheet2.getRange("C9").getValue();
var schedRange = sheet2.getRange("E4:K" + MaxTableRowEND);
var emailEND = "oscialom#petsy.mx";
var subjectEND = 'OCs Inbound enviadas' + ' ' + timestamp + " (errores " + EmailErrors + " / enviados " + EmailsSent + ")";
var EmailCCEND = "";
var bodyEND = getHtmlTable(schedRange);
GmailApp.sendEmail(emailEND, subjectEND, "Requires HTML",
{
'name':name,
'replyTo':replyTo,
'htmlBody':bodyEND,
'cc':EmailCCEND});
StatusRange.clearContent();
/// START RecordTimestamp code
var Avals = sheet4.getRange("A1:A").getValues();
var lastrow1 = Avals.filter(String).length;
Logger.log('lastrow1 =' + lastrow1)
var Avals2 = sheet5.getRange("A1:A").getValues();
var lastrow2 = Avals2.filter(String).length;
Logger.log('lastrow2 =' + lastrow2)
sheet4.getRange("B2:B" + lastrow1).copyTo(sheet5.getRange(lastrow2 + 1, 1)) // copy order-items to Registro sheet, after last filled row
sheet4.getRange("K2:K" + lastrow1).copyTo(sheet5.getRange(lastrow2 + 1, 2)) // copy Prov1 to Registro sheet, after last filled row
var Avals3 = sheet5.getRange("C1:C").getValues();
var lastrow2c = Avals3.filter(String).length;
Logger.log('lastrow2c =' + lastrow2c);
if(lastrow2 == 1)
{ sheet5.getRange(lastrow2c + 1, 3, lastrow1 - 1).setValue(timestamp)
Logger.log('IF')
}
else
{
sheet5.getRange(lastrow2c + 1, 3, lastrow1 - 1).setValue(timestamp)
Logger.log('ELSE')
}
var MaxTableRowEMAIL = sheet6.getRange("G5").getValue()
var subject = "Items pedidos en OC automatizada " + timestamp
var email = "oscialom#petsy.mx";
var EmailCC = "";
var EmailBCC;
var name = "Petsy Compras";
var ReplyToEmail = "compras#petsy.mx"
var schedRange = sheet6.getRange("A1:C" + MaxTableRowEMAIL);
var body = getHtmlTable(schedRange);
{
GmailApp.sendEmail(email, subject, "Requires HTML",
{
'name':name,
'replyTo':ReplyToEmail,
'htmlBody':body,
'cc':''});
}
/// END RecordTimestamp code
Logger.log("MaxTableRowASIGN " + MaxTableRowASIGN);
var endtime = new Date();
Logger.log("timestamp end " + timestamp);
Logger.log("endtime " + Utilities.formatDate(endtime,'GMT-0600','dd/MM/yyyy HH:mm:ss'));
var scripttime = (endtime - currentTime);
Logger.log("scripttime original" + scripttime);
// strip the ms
scripttime /= 1000;
Logger.log("scripttime / 1000" + scripttime);
// get seconds (Original had 'round' which incorrectly counts 0:28, 0:29, 1:30 ... 1:59, 1:0)
var seconds = Math.round(scripttime % 60);
Logger.log("scripttime % 60" + scripttime);
// remove seconds from the date
scripttime = Math.floor(scripttime / 60);
Logger.log("scripttime / 60" + scripttime);
// Browser.msgBox("Script completado en " + seconds + " segundos",Browser.Buttons.OK_CANCEL); // removed MsgBox to measure real execution time
Logger.log("seconds " + seconds)
}
=====================
ORIGINAL POST
I wrote a Google script to automate the purchase order process to several suppliers. The process takes a list of products (from sheet ListaProductos), formats the product info into an email format (sheet "Email"), sends the emails, and does some copy/pasting into other sheets of the same spreadsheet. However, I always run into the execution time at around 75% of the script. I'm fairly new to this, have been reading up but frankly don't know what to try next.

I see the problem in this part of code:
do {
// read info from the sheet
range.getValue();
// more code here...
} // only do while x = max number of suppliers reached
while (y<x)
Operation getValue takes much time to run. Best practice is to use the whole range:
var data = sheet.getDataRange().getValuses();
and then use data as source for further calculations.
See more info here:
https://developers.google.com/apps-script/best_practices

Related

Google Apps Script notification via email alerts based on date comparison from sheets in an iterative loop- First time using this language

I have never written in JavaScript before, and I'm sure it shows. This will likely make some of you cringe but its the best way I know how to parse and check the spreadsheet data. I need an email alert to go out when the date of calibration is less than a specified cutoff date. I've tried a few configurations, some send emails for every item regardless of the date comparison and some send nothing such as the following script. Please help me make this work! I'm sure its mostly syntax or lack of specification for certain data structures.
'''
function checkCal(){
// Fetch the equipment name, calibration date, and today's date
var ss = SpreadsheetApp.openByUrl('https://docs.google.com/spreadsheets/d/1xKzfW5vX3-eDWKuKmc3R_xin4FMFKhDHaDAd7vdoaLE/edit#gid=0');
SpreadsheetApp.setActiveSpreadsheet(ss);
var calibrationDateRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Equipment").getRange("H2:H12").getValues();
var vendList = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Equipment").getRange("C2:C12").getValues();
var modelList = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Equipment").getRange("D2:D12").getValues();
var cutoffDate = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Emails").getRange("D1").getValue();
var shipped = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Equipment").getRange("I2:I12").getValues();
var notes = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Equipment").getRange("J2:J12").getValues();
var sn = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Equipment").getRange("E2:E12").getValues();
var loc = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Equipment").getRange("A2:A12").getValues();
// Check date
for (var i = 0; i < calibrationDateRange.length; i++){
var calDate = Date(calibrationDateRange[i].getValue());
//console.log('comparing' + calDate + ' to ' + cutoffDate);
if (calDate.getTime() <= cutoffDate.getTime() + shipped[i] == false){
// Fetch the email address
var emailRange = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Emails").getRange("B2");
var emailAddress = emailRange.getValue();
// Send Alert Email.
var message = 'Calibration due date is approaching for ' + vendList[i] + ' ' + modelList[i] + ' S/N: ' + sn[i] + ', located at ' + loc[i] + ', on ' + calDate[i] + '. Please reference the equipment spreadsheet to verify this date and the serial number of the referenced equipment. Note: ' + notes[i]; // body of email using associated variables
var subject = 'Equipment Calibration Alert';
MailApp.sendEmail(emailAddress, subject, message);
}
}
}
'''
Try it this way:
function checkCal() {
var ss = SpreadsheetApp.openByUrl('https://docs.google.com/spreadsheets/d/1xKzfW5vX3-eDWKuKmc3R_xin4FMFKhDHaDAd7vdoaLE/edit#gid=0');
const msh = ss.getSheetByName("Emails");
const esh = ss.getSheetByName("Equipment");
const evs = esh.getRange(2, 1, esh.getLastRow() - 1, esh.getLastColumn()).getValues();
const codt = new Date(msh.getRange("D1").getValue());
const emailAddress = msh.getRange(msh.getRange("B2").getValue()).getValue();
evs.forEach((r, i) => {
let calDate = new Date(r[7]);
if (calDate.valueOf() <= codt.valueOf() && !r[8]) {
let message = 'Calibration due date is approaching for ' + r[2] + ' ' + modelList[i] + ' S/N: ' + r[4] + ', located at ' + r[0] + ', on ' + calDate + '. Please reference the equipment spreadsheet to verify this date and the serial number of the referenced equipment. Note: ' + r[9];
var subject = 'Equipment Calibration Alert';
MailApp.sendEmail(emailAddress, subject, message);
}
});
}

Pushing Woocommerce orders to Google Sheets

I have setup a woocommerce website, used for delivery of meals from different restaurants in my area. I have tried to setup an automatic transfer of the order data from the json file straight to a Google sheet our drivers use, but I have found myself encountering errors in Google Script everytime woo's webhook fires, and not being able to detect the issue.
Here is my google script code
//this is a function that fires when the webapp receives a GET request
function doGet(e) {
return HtmlService.createHtmlOutput("request received");
}
//this is a function that fires when the webapp receives a POST request
function doPost(e) {
var myData = JSON.parse([e.postData.contents]);
var order_number = myData.number;
var order_address = myData.billing.address_1;
var item = ""
var url = "https://fivestars-delivery.com/mon-compte//driver-dashboard/?orderid=" + order_number;
for (var i = 0; i < myData.line_items.length(); ++i) {
item += myData.line_items[i].product_id + "\n"
total += parseInt(myData.line_items[i].total)
}
var fees = ""
// var feesTotal = 0
for (var i = 0; i < myData.fee_lines.length(); ++i) {
// convertir en entier
// feesTotal += parseInt(myData.fee_lines[i].total)
fees += myData.fee_lines[i].amount + " " + myData.fee_lines[i].name + " - " + myData.fee_lines[i].total + "\n"
}
var discount = myData.discount_total
// nom client
var nomClient = myData.first_name + " " + myData.last_name
var order_total = myData.total;
var payment_method = myData.payment_method_title;
var phone = myData.billing.phone
var note = myData.billing.address_2 + "\n" + myData.customer_note
var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
sheet.appendRow([order_number, " ", " ", " ",order_address, " ", "Attente d'envoi",url, order_total, payment_method, nomClient, phone, note, item + fees + discount, ]);
}
-I set up a WooCommerce API and webhook using the api's secret key
-Entered my web application's URL as delivery URL in the webhook
I cannot find out what is wrong and none of the situations I found online have found no help so far.
The variable total is never created, but it is used within the for loop.

Google Scripts to draft replies to emails with keyword in subject and inputting data from Google Sheets

I'm new to Google Apps Script so I'm looking for some advice. There's multiple parts and I managed to do some of it but I'm stuck on others. Any help would be much appreciated.
I'm trying to make a script that:
drafts a reply to emails that contain specific keywords (found in the body or the subject line).
I also want it to include a template with data inputted from a Google Sheets file.
It would be preferable if the draft can be updated without making a duplicate whenever the Sheet is modified.
I plan on also including a row of values (the first one) that correspond to the Subject columns in the second row the but I haven't gotten to it yet.
Some details about the Google Sheet:
Each row corresponds to a different person and email address that regularly emails me.
The first three columns are details about the person which I include in the body of my draft.
Each column after that represents a different string or keyword I expect to find in the subject of the emails sent to me.
The rows underneath contain two patterned code-words separated by a space in one cell that I want to be able to choose from. Such as:
3 letters that can contain permutations of the letters m, g, r (for ex: mmg, rgm, rgg, gmg)
and 0-3 letters with just p's (for ex: p, pp, ppp, or blank)
I want to be able to detect the different codes and assign it to a variable I can input into my draft.
What I have so far:
I'm able to draft replies for emails within my specified filter. However, I only have it set up to reply to the person's most recent message. I want to be able for sort through the filter for specific emails that contain a keyword in the subject line when it loops through the columns.
I'm able to input static strings from the Sheet into the body of my email but I'm still having trouble with the patterned codewords.
I was able to loop through more than one row in earlier version but now it's not. I'll look over it again later.
Here's my code:
function draftEmail() {
var sheet = SpreadsheetApp.getActiveSheet(); // Use data from the active sheet
var startRow = 1; // First row of data to process
var numRows = sheet.getLastRow() - 1; // Number of rows to process
var lastColumn = sheet.getLastColumn(); // Last column
var dataRange = sheet.getRange(startRow, 1, numRows, lastColumn) // Fetch the data range of the active sheet
var data = dataRange.getValues(); // Fetch values for each row in the range
// Work through each row in the spreadsheet
for (var i = 2; i < data.length; ++i) {
var row = data[i];
// Assign each row a variable
var grader = row[0]; // Col A: Grader's name
var firstName = row[1]; // Col B: Student's first name
var studentEmail = row[2]; // Col C: Student's email
var grade = row[3].split(' '); // Col D: Grade
var pgrade = grade[1];
var hgrade = grade[0];
for (var n = 1; n < data.length; ++n) {
var srow = data[n];
var subjectCol = srow[3];
var threads = GmailApp.getUserLabelByName('testLabel').getThreads();
for (i=0; i < threads.length; i++)
{
var thread = threads[i];
var messages = thread.getMessages(); // get all messages in thread i
var lastmsg = messages.length - 1; // get last message in thread i
var emailTo = WebSafe(messages[lastmsg].getTo()); // get only email id from To field of last message
var emailFrom = WebSafe(messages[lastmsg].getFrom()); // get only email id from FROM field of last message
var emailCC = WebSafe(messages[lastmsg].getCc()); // get only email id from CC field of last message
// form a new CC header for draft email
if (emailTo == "")
{
var emailCcHdr = emailCC.toString();
} else
{
if (emailCC == "")
{
var emailCcHdr = emailTo.toString();
} else
{
var emailCcHdr = emailTo.toString() + "," + emailCC.toString();
}
}
var subject = messages[lastmsg].getSubject().replace(/([\[\(] *)?(RE|FWD?) *([-:;)\]][ :;\])-]*|$)|\]+ *$/igm,"");
// the above line remove REs and FWDs etc from subject line
var emailmsg = messages[lastmsg].getBody(); // get html content of last message
var emaildate = messages[lastmsg].getDate(); // get DATE field of last message
var attachments = messages[lastmsg].getAttachments(); // get all attachments of last message
var edate = Utilities.formatDate(emaildate, "IST", "EEE, MMM d, yyyy"); // get date component from emaildate
var etime = Utilities.formatDate(emaildate, "IST", "h:mm a"); // get time component from emaildate
if (emailFrom.length == 0)
{
// if emailFrom is empty, it probably means that you may have written the last message in the thread. Hence 'you'.
var emailheader = '<html><body>' +
'On' + ' ' +
edate + ' ' +
'at' + ' ' +
etime + ',' + ' ' + 'you' + ' ' + 'wrote:' + '</body></html>';
} else
{
var emailheader = '<html><body>' +
'On' + ' ' +
edate + ' ' +
'at' + ' ' +
etime + ',' + ' ' + emailFrom + ' ' + 'wrote:' + '</body></html>';
}
var emailsig = '<html>' +
'<div>your email signature,</div>' +
'</html>'; // your email signature i.e. common for all emails.
// Build the email message
var emailBody = '<p>Hi ' + firstName + ',<p>';
emailBody += '<p>For ' + subjectCol + ', you will be graded on #1, 2, and 3: <p>';
emailBody += '<p>Participation: ' + pgrade + '</p>';
emailBody += '<p>HW grade: ' + hgrade + '</p>';
emailBody += '<p>If you have any questions, you can email me at ' + grader + '#email.com.<p>';
emailBody += '<p>- ' + grader;
var draftmsg = emailBody + '<br>' + emailsig + '<br>' + emailheader + '<br>' + emailmsg + '\n'; // message content of draft
// Create the email draft
messages[lastmsg].createDraftReply(
" ", // Body (plain text)
{
htmlBody: emailBody // Options: Body (HTML)
}
);
}
}
}
function WebSafe(fullstring)
{
var splitString = fullstring.split(",");
var finalarray = [];
for (u=0; u < splitString.length; u++)
{
var start_pos = splitString[u].indexOf("<") + 1;
var end_pos = splitString[u].indexOf(">",start_pos);
if (!(splitString[u].indexOf("<") === -1 && splitString[u].indexOf(">",start_pos) === -1)) // if < and > do exist in string
{
finalarray.push(splitString[u].substring(start_pos, end_pos));
} else if (!(splitString[u].indexOf("#") === -1))
{
finalarray.push(splitString[u]);
}
}
var index = finalarray.indexOf(grader + "#email.com"); // use your email id. if the array contains your email id, it is removed.
if (index > -1) {finalarray.splice(index, 1);}
return finalarray
}
}
I've never coded in JavaScript before or used Google Scripts so I mostly looked at similar examples.
Thank you for any feedback.
I prefer reading code that isn't too nested. So I took the liberty to re-write your code and make it easier to read.
Your main function:
function mainFunction(){
// Use data from the active sheet
var sheet = SpreadsheetApp.getActiveSheet();
var data = sheet.getDataRange().getValues();
var threads = GmailApp.getUserLabelByName('<YOUR-LABEL-HERE>').getThreads();
var subject1 = data[1][3];
// Work through each row in the spreadsheet omit headers
for (var i = 2; i < data.length; ++i) {
// Get grader's data
var grader = getGrader(data[i]);
console.log(grader);
// Loop through threads
for (j=0; j < threads.length; j++){
var thread = threads[j];
// Get last message in thread
var messages = thread.getMessages();
var lastMsg = messages[messages.length - 1];
var email = new Email(grader, lastMsg, subject1);
// Create the draft reply.
var draftMessageBody = createDraftMessage(email);
lastMsg.createDraftReply(draftMessageBody);
}
}
}
Support functions:
Function getGrader:
function getGrader(array){
var row = array
var grader = {}
grader.grader = row[0];
grader.firstName = row[1];
grader.studentEmail = row[2];
var grade = row[3].split(' ');
grader.pgrade = grade[1];
grader.hgrade = grade[0];
return grader
}
Function webSafe:
function webSafe(fullstring, grader){
var splitString = fullstring.split(",");
var finalarray = [];
for (u=0; u < splitString.length; u++){
var start_pos = splitString[u].indexOf("<") + 1;
var end_pos = splitString[u].indexOf(">",start_pos);
// if < and > do exist in string
if (!(splitString[u].indexOf("<") === -1 && splitString[u].indexOf(">",start_pos) === -1)){
finalarray.push(splitString[u].substring(start_pos, end_pos));
} else if (!(splitString[u].indexOf("#") === -1)){
finalarray.push(splitString[u]);
}
}
// use your email id. if the array contains your email id, it is removed.
var index = finalarray.indexOf(grader.grader + "#mangoroot.com");
if (index > -1) {
finalarray.splice(index, 1);
}
return finalarray
}
Function Email: Behaves like a class
var Email = function(grader, lastMsg, subject){
this.signature = "your_email_signature,";
this.grader = grader;
this.to = webSafe(lastMsg.getTo(), this.grader);
this.from = webSafe(lastMsg.getFrom(), this.grader);
this.cc = webSafe(lastMsg.getCc(), this.grader);
this.subject = lastMsg.getSubject().replace(/([\[\(] *)?(RE|FWD?) *([-:;)\]][ :;\])-]*|$)|\]+ *$/igm,"");
this.message = lastMsg.getBody();
this.date = lastMsg.getDate();
this.attachments = lastMsg.getAttachments();
this.subject1 = subject;
this.ccHeader = function() {
var ccHeader = "";
if (this.to == "" || this.cc == ""){
ccHeader = this.cc.toString();
}
else {
ccHeader = this.to.toString() + "," + this.cc.toString();
}
return ccHeader
}
this.eDate = function() {
return Utilities.formatDate(this.date, "IST", "EEE, MMM d, yyyy");
}
this.eTime = function() {
return Utilities.formatDate(this.date, "IST", "h:mm a");
}
this.header = function() {
var header = ''.concat('On ');
if (this.from.length == 0){
header += this.eDate().concat(' at ',this.eTime(),', you wrote: ');
}
else {
header += this.eDate().concat(' at ',this.eTime(),', ',this.from,' wrote: ');
}
return header
}
this.body = function(){
var grader = this.grader;
var body = '<div>'.concat('<p>Hi ',grader.firstName,',</p>');
body += '<p>For '.concat(this.subject1,', you will be graded on #1, 2, and 3: </p>');
body += '<p>Participation: '.concat(grader.pgrade,'</p>');
body += '<p>HW grade: '.concat(grader.hgrade,'</p>');
body += '<p>If you have any questions, you can email me at '.concat(grader.grader,'#mangoroot.com.</p>');
body += '<p>- '.concat(grader.grader,'</p>','</div>');
return body;
}
}
Function createDraftMessage:
function createDraftMessage(email){
var draft = '<html><body>'.concat(email.body);
draft += '<br>'.concat(email.signature);
draft += '<br>'.concat(email.header);
draft += '<br>'.concat(email.message);
draft += '<br>'.concat('</body></html>');
return draft;
}
Now when you run mainFunction() you should get your expected drafts.
Notes:
It is good practice to keep functions flat, flat is better than nested. Makes the code more readable and maintainable.
Also be consistent in your variable naming style.
var emailMsg = ''; // Good.
var emailmsg = ''; // Hard to read.
Have a read about classes

GAS to scan a sheet, look for values, and send e-mail wont do anything...thoughts?

Basically my script is supposed to:
Open a certain sheet
check a certain range of data for values below 60%
once it finds one, check the first row of that column to see if it says 'Sent'
If it doess, do nothing
If it doesn't, send jthe email message in the script with the value below 60% etc.
Then edit row one of that column with 'Sent'once it send messages for all of the values below 60% in that column. ( I haven't written this part yet.
It says it runs fine, but it doesn't send anything. I wrote most of this code from scratch and I'm kind of a beginner, so I'm wondering if I have errors that are keeping it from working. I am going to have this run on a timing trigger BTW.
If you would mind looking it over and giving me some feedback, I'd greatly appreciate it. I added the code below.
Happy Holidays!
Brandon
function sendEmail() {
var ss = SpreadsheetApp.openById('1CvK-ALbc-_GZwX4pqadBb67AVAou6euk55OE1axfbAk');
var sheet = ss.getSheets()[0]; // The first of the above spreadsheet
var range = sheet.getRange(3, 10, 40, 40); // Get 2D range (Starting Row (3) ,Starting Column (J), # Rows (40),# Colmuns (40))
var value = range.getValue(); // get values of all cells in that range
if (value < 0.6) { // if it it get values that are less than 60%
var editedsheet = value.getsheet(); // get sheet that value < 60% is in
var editedRow = value.getRow(); // get row that value < 60% is in
var column = value.getColumn(); // get column that value < 60% is in
var status = editedsheet.getRange(0, column).getValue() // check row 1 of that column and get value
if (status != 'Sent') { // if that value is sent, do nothing
}
else { // if the value isnt sent then...
var studentData = editedsheet.getRange(editedRow, 1, 1, 9).getValues(); // email message details
var message = 'Assessment score: ' + Math.round((value * 100) * 10) / 10 + ' %' +
'\nStudentId: ' + studentData[0][0] +
'\nName: ' + studentData[0][1] +
'\nHR: ' + studentData[0][2] +
'\nTeacher: ' + studentData[0][3] +
'\nGrade: ' + studentData[0][4] +
'\nRace: ' + studentData[0][5] +
'\nG: ' + studentData[0][6] +
'\nEd: ' + studentData[0][7] +
'\nAVG: ' + Math.round((studentData[0][8] * 100) * 10) / 10 + ' %';
var emailAddress = 'email address'; // email details
var subject = 'ALERT - Assessment score below 60% inputted.';
MailApp.sendEmail(emailAddress, subject, message);
}
}
}
Here is a link to an example spreadsheet like the one I'm using.
Example Spreadsheet
There are some issues with your code. E.g. use .getValues() instead of .getValue() if you want to get the values of the range. Also you will have to loop through the values that are returned.
I think your code should look something like this:
NOTE: untested code !
function assessmentAlert() {
SpreadsheetApp.getActive().getSheets()
.forEach( function (s) {
var val = s.getDataRange().getValues();
//check to see if correct cells where found ==> check the log when the script finishes
var count = 0;
//start looping through the values, first loop = rows, second loop = columns
for (var i = 0, ilen = val.length; i < ilen; i++) {
for (var j = 0, jlen = val[0].length; j < jlen; j++) {
//conditions: column > 8, row > 2, value should be numeric and < 0.6 and the headerrow should not have 'Sent'
if (j > 8 && i >2 && !isNaN(parseFloat(val[i][j])) && val[i][j] < 0.6 && val[0][j] != 'Sent') {
count += 1
//if all conditions are met, send the email
var message = 'Assessment score: ' + Math.round((val[i][j] * 100) * 10) / 10 + ' %' +
'\nStudentId: ' + val[i][0] +
'\nName: ' + val[i][1] +
'\nHR: ' + val[i][2] +
'\nTeacher: ' + val[i][3] +
'\nGrade: ' + val[i][4] +
'\nRace: ' + val[i][5] +
'\nG: ' + val[i][6] +
'\nEd: ' + val[i][7] +
'\nAVG: ' + Math.round((val[i][8] * 100) * 10) / 10 + ' %';
var emailAddress = 'email#email.com'; // email details
var subject = 'ALERT - Assessment score below 60% inputted.';
MailApp.sendEmail(emailAddress, subject, message);
s.getRange(1, j+1).setValue('Sent').setFontColor('Red');
}
}
}
Logger.log('number of values found:' + count);
});
}
NOTE: the above code is untested. So I'll suggest you comment out the line MailApp.sendEmail and run the code and check the logger if the number of values found is correct.
I hope this helps ?
Your check for 'sent' is looking at a getRange(0,column). While the array it returns starts at 0, you should specify row 1 as getRange(1,column)

Trying to make a script that scans a Google Sheet and emails if values are below 60%

I searched and tried to use what I could find, but I'm stuck. I am attempting to create a script that scans a Google sheet (with about 30 sheets) for values that are newly inputted and are below 60%. I am then looking to have the script e-mail me the data that is in the 2nd column (Student's name), 4th column (teacher's name) of the current row of the data as well as the percentage (test score)that was below 60% (ex. Clarke,John Mrs. Brown 56.64%) . I am new to Java script but have been trying to learn.
Here is the script that I have so far. It finds the correct sheet without a problem. It will also email me as well (with the wrong message, but it works none the less). But there are certain things that I am stuck on. Like I know that I have to set up some sort of onEdit trigger so that it only sends the newly inputted score, but I don't know where to put it or how to do that. I also know that the dataRange code that I have seems wrong to me and the if statement also seems wrong. I am not sure how to specify "below 60%".
I am a technology teacher and set up a massive data system for our school using Google Drive. I want to have the master data sheet automatically email my principal whenever a student needs help on a specific assessment. Any help you could give me would be much appreciated!
Thank you guys so much for all of your time I love spending my time on here learning from everyone.
Brandon
Here is a link to an example of the data spreadsheet we use
Choppy Script Below
function sendEmail() {
var spreadsheet = SpreadsheetApp.openById('spreadsheet ID');
/// The ID of the data spreadshfeet
var sheet = spreadsheet.getSheets(); // gets all sheets
var startRow = 3; // Third row of data to process
var numRows = 40; // Number of rows to process
var dataRange = sheet.getRange(startRow, 10, numRows, 50); // Start row 3 column 10, and stop row 40, column 50
// Fetch values for each row in the Range.
var data = dataRange.getValues();
//Browser.msgBox(data)
for (i in data) {
var row = data[i];
if (dataRange.getValues() <= .60); {
var emailAddress = "my email";
var message = row[2]; // Second column
var subject = "ALERT - Assessment score below 60% inputted.";
MailApp.sendEmail(emailAddress, subject, message);
// Browser.msgBox(emailAddress)
}
}
}
function emailAlert(e) {
var range = e.range;
if (range.getColumn() >= 10) { // Only check column I and up
var editedSheet = e.source.getActiveSheet();
var editedRow = range.getRow();
var value = range.getValue();
if (value !== 'undefined') {
if (value < 0.6) {
var studentData = editedSheet.getRange(editedRow, 1, 1, 9).getValues();
Logger.log(
'StudentId: ' + studentData[0][0] +
'\n Name: ' + studentData[0][1] +
'\n HR: ' + studentData[0][2] +
'\n Teacher: ' + studentData[0][3] +
'\n Grade: ' + studentData[0][4] +
'\n Race: ' + studentData[0][5] +
'\n G: ' + studentData[0][6] +
'\n Ed: ' + studentData[0][7] +
'\n AVG: ' + studentData[0][8]);
var emailAddress = "brandon.mause#sleschool.org";
var message = Test
var subject = "ALERT - Assessment score below 60% inputted.";
MailApp.sendEmail(emailAddress, subject, message);
// Send email..
}
}
}
}
I added the new code above with the installable trigger active. I still can't get the email function to work properly. Any Ideas?
Thanks...
It sounds like your problem can be solved using the onEdit trigger. However, since you want to send an email you'll need to add the trigger manually because the function requires authorization to send emails.
Try this:
function assessmentOnEdit(e) {
var range = e.range;
if (range.getColumn() >= 10) { // Only check column I and up
var editedSheet = e.source.getActiveSheet();
var editedRow = range.getRow();
var value = range.getValue();
if (typeof value === 'number') {
if (value < 0.6) {
var studentData = editedSheet.getRange(editedRow, 1, 1, 9).getValues();
var message = 'Assessment score: ' + Math.round((value * 100) * 10) / 10 + ' %' +
'\nStudentId: ' + studentData[0][0] +
'\nName: ' + studentData[0][1] +
'\nHR: ' + studentData[0][2] +
'\nTeacher: ' + studentData[0][3] +
'\nGrade: ' + studentData[0][4] +
'\nRace: ' + studentData[0][5] +
'\nG: ' + studentData[0][6] +
'\nEd: ' + studentData[0][7] +
'\nAVG: ' + Math.round((studentData[0][8] * 100) * 10) / 10 + ' %';
var emailAddress = 'john.doe#example.com';
var subject = 'ALERT - Assessment score below 60% inputted.';
MailApp.sendEmail(emailAddress, subject, message);
}
}
}
}
Check the google referance pages for more info on triggers: https://developers.google.com/apps-script/guides/triggers/events
EDIT
Since you want to use IMPORTRANGE the onEdit trigger will not fire. Try using the function below and use this function with onChange instead of onEdit.
function assessmentOnChange(e) {
var editedSheet = e.source.getActiveSheet();
var scriptProperties = PropertiesService.getScriptProperties();
var propertyKey = 'currentColumn';
var currentColumn = scriptProperties.getProperty(propertyKey);
if (currentColumn === null) {
currentColumn = 14; //Fisrt Empty column is N
}
var table = editedSheet.getRange(3, Number(currentColumn), editedSheet.getLastRow(), editedSheet.getLastColumn()).getValues(),
rowNumber = 3,
valuesToProcess = [];
table.forEach(function(row) {
var column = 0;
row.forEach(function(cell) {
if (typeof cell === 'number') {
valuesToProcess.push({
value: cell,
row: rowNumber,
column: Number(currentColumn) + column
})
}
column++;
});
rowNumber++;
});
var maxColumn = Number(currentColumn);
for (var i in valuesToProcess) {
assessmentOnEdit({
source: e.source,
range: {
getRow: function() {
return valuesToProcess[i].row
},
getValue: function() {
return valuesToProcess[i].value
},
getColumn: function() {
return valuesToProcess[i].column
}
}
});
if (valuesToProcess[i].column > maxColumn) {
maxColumn = valuesToProcess[i].column;
}
}
scriptProperties.setProperty(propertyKey, maxColumn + 1);
}

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